By: 16 June 2016
Stephensons adopts Lexis Visualfiles for case management

Stephensons Solicitors LLP is deploying the legal workflow and case management system Lexis® Visualfiles™ as part of its latest overhaul of case management software.

The national law firm, which is renowned for its work in the personal injury and clinical negligence sectors, will also implement a suite of add-on modules for document bundling and portal integrations from Zylpha, as well as legal accounting software SOS.

Spearheaded by LexisNexis Enterprise Solutions, a technology provider who works in partnership with customers to help transform legal services, the combination of systems will provide Stephensons with a modern technology platform for business operation and continuous innovation. Nearly 400 users will access the combined solution across the firm’s offices and practice areas.

“As we move into the next phase of our development, the commoditisation of legal services makes automation of business processes indispensable,” commented Ann Harrison, chairwoman at Stephensons. “Business efficiency and improved profitability are vital and this combination of technology will enable us to deliver a better service for our clients as a matter of routine. We are excited by this prospect and it has genuinely enthused our firm”.

Stephensons is automating its standard business processes to become more efficient in the way the firm operates. All front-end activity, from matter inception through to completion, will be undertaken using Visualfiles. The firm will be able to create new applications, which are unique to Stephensons, with ease while constantly making incremental improvements to meet the demands of the ever-changing marketplace. The powerful Visualfiles SDK suite offers rapid application development capabilities.

The firm is combining the file-management capabilities of Visualfiles with Zylpha’s electronic document bundling solution to achieve the desired document management functionality. Stephensons is creating an environment of operational efficiency and regulatory compliance by integrating Visualfiles with SOS Connect practice management. Together, the three solutions will automate and streamline the way in which the business operates and simplify the documentation processes. The technology will also enable the firm to improve the customer journey.

“Visualfiles, Zylpha and SOS are a proven combination with many firms already successfully using it,” said Andy Sparkes, general manager at LexisNexis Enterprise Solutions. “This deployment will enable Stephensons to evolve the business at pace with market developments and even stay a step ahead for competitive advantage. The beauty of Visualfiles is that it integrates with third-party systems, and so places minimal limits on firms that want to deploy other technologies immediately or in the future. Firms can truly optimise their investment in Visualfiles.”

Lexis Visualfiles is the most widely used legal workflow and case management system in the UK, with more than 26,000 registered users in firms ranging from five to over 1000 employees. It is a proven, flexible and powerful entity-based system that allows firms to control their business processes. The solution’s unique rapid application development capabilities empower organisations to customise the system to easily and quickly accommodate new market developments and changing business requirements. New functionality is continuously being built in Visualfiles to support user experience, management reporting, rapid application development and systems integration.